PCR Educator's ERP is a school-purpose-built finance, HR, and operations system that handles tuition billing, accounting, payroll, and vendor management on the same database as student records, removing reconciliation between separate systems.
General ledger, tuition billing, financial aid, board reporting, and month-end close. Zero spreadsheets. Full audit trail.
Chart of accounts, tuition billing with payment plans, financial aid management, AP/AR, budgeting, month-end close, and institutional reporting. Built to handle K-12, higher ed, and health sciences workflows.
Flexible, school-specific chart of accounts. Multi-fund, multi-location. Real-time reporting. Fund balance tracking and month-end close automation.
Invoice generation from enrollment data. Automated dunning. Payment plan management. Multiple funding sources. Family portal for online payments.
Aid packaging, award letters, verification workflow. Need analysis and FAFSA integration. Grant and scholarship tracking. Title IV compliance.
Purchase orders, vendor invoicing, expense approval workflows. Accounts receivable with aging analysis. Two-way bank reconciliation.
Multi-year budget planning. Rolling forecasts. Variance analysis and reporting. Board-level budget review and approval workflows.
Automated month-end procedures. Financial statements in standard and custom formats. Board-ready presentations. Audit trail and reconciliation support.
Enrollment feeds tuition invoices. Grade data drives financial aid. One student record, one billing account.
Advancement donor records and giving history. Financial data for major gift strategy. Alumni and parent engagement metrics.
Financial dashboards, KPI tracking, revenue forecasts. Cash flow and enrollment projections. What-if analysis.
Board reporting, financial planning, cash flow analysis. Real-time visibility into revenue, expenses, and fund balance. No spreadsheets.
Day-to-day AP/AR, payroll processing, invoice management. Month-end close procedures. Vendor and employee data maintenance.
Tuition billing and collections. Payment processing. Student account statements. Payment plan administration.
Financial dashboards, budget vs. actual, enrollment economics. Board-level reporting and strategic planning.
A CFO or Business Manager from our team will walk the GL, billing, and month-end workflows. Live product, real scenarios. 30 minutes. Tailored to your school size and type.
Tailored to your role and school type. Live product, real school data.
One confirmation. We'll follow up within one business day.
An Enterprise Resource Planning (ERP) system manages the financial and operational backbone of a school: tuition billing, accounts payable and receivable, payroll, general ledger, budget management, purchasing, and financial reporting. In most schools, the ERP is the CFO's primary operational tool. When it is disconnected from the SIS and CRM, finance staff spend significant time reconciling data across systems — re-entering billing information, manually pulling enrollment numbers for budget projections, and assembling board reports from multiple exports. A school ERP that shares a data model with the SIS eliminates most of that reconciliation work.
Yes to all three. PCR's ERP includes tuition billing and payment processing, accounts payable and receivable, general ledger, payroll, budget management, purchasing, financial reporting, and financial aid management. These are native functions — not third-party integrations bolted on. Because they share the same data model as the SIS, tuition billing reflects enrollment changes immediately, and financial aid decisions made in the admissions workflow flow to billing without a separate entry step.
QuickBooks and Sage are general-purpose accounting tools. They have no concept of a student record, enrollment status, tuition schedule, or financial aid. Using them for school finance means manually connecting billing data to your SIS — usually via spreadsheet exports, manual entry, or an integration that breaks whenever either system updates. PCR's ERP knows what a student is, knows their enrollment status, knows their financial aid award, and generates a billing record automatically. A CFO using PCR's ERP eliminates a category of reconciliation work that general accounting software cannot address.
Because both the ERP and SIS run on the same data model, there is no integration to maintain. When the registrar confirms a student's enrollment in the SIS, the billing record for that student's tuition is generated in the ERP automatically. Financial aid awards entered during the admissions process are applied to the billing ledger without a separate entry. If a student withdraws mid-year, the SIS status change triggers the appropriate billing adjustment. No exports, no sync jobs, no human reconciliation step.
The main change is that budget projections use live enrollment data rather than last month's export. Board financial reports pull in one step rather than requiring manual assembly from multiple systems. AP and AR workflows stop requiring duplicate entry across platforms. CFOs consistently report that the first month on PCR ERP is the first time they have seen a real-time view of tuition receivables, payroll, and budget variance in one dashboard — without building it themselves.